Moving your business can be a daunting task in which potential problems – both minor and major – can crop up along the way. However, that doesn’t mean moving your business has to be a hardship. With the proper planning, problems can be kept to a minimum. This planning should cover a variety of areas. Generally speaking, about three months of preparation is needed to move a small office, while a medium to large office could require six to eight months. Starting as early as possible is always your best bet. Here are some steps to keep in mind as you prepare for the moving process.
Create a timeline and budget for your business move
Set up a timeline that will allow for all stages of the business move. Make sure this is discussed with the rest of your moving teams and supervisors to make sure that the time frame is feasible.
A budget is important if you have set aside a certain amount of money to cover the cost of the move. Identify costs before you even hire a mover or, ideally, before you pack your first box.
Collect information on the new space
Make sure you know the floor layout and can identify electrical outlets as well as storage space. You should also determine the floor plan of your new office. Compare your new space with your current space and identify any potential problems that may arise in the business move. Make sure you understand where alarms, telephone, and networking infrastructure are going to be located.
Research the area you are moving to
Research is especially important before you enlist the help of professional movers. Get references and recommendations so that you can pick the right mover for you. You may have to look into carpenters and painters, as well, particularly when you first acquire the space. You don’t want to have additional cosmetic or construction changes that could delay your actual move-in.
Order new forms, phone numbers, business cards, and other items
You will need to think ahead when it comes to ordering printed forms, whether it’s your new company letterhead, invoices, purchase orders, or business cards. Also, be sure to transfer your business phone number to the new location, if possible.
Start packing early for your business move
There’s a lot of truth to the statement that you can’t start packing early enough. You should also label boxes and make an inventory of every item packed. This preparation will make things much easier when it’s time to unpack after your business move. Packing is also a great time to identify items that you no longer need and won’t have to drag with you to your new space.
Keep everyone at work in the loop
Hold regular meetings to make sure employees know what they need to do during your business move, and when to pack up their office or work space. Moving a business can be stressful, even more so if details aren’t communicated clearly.
It’s also helpful to assign one person to supervise the moving company on the big day. This person should be familiar with the new office layout and where every item needs to go.
Hire the movers
Hiring the right mover is a critical task and, as previously mentioned, getting a list of references and recommendations is always helpful. You can find moving companies that specialize in office moves. Start early to make sure you get the best possible price.
La Junta Economic Development (LJED) supports businesses that are expanding or relocating to the greater Southeastern Colorado area. The community boasts a revitalized and vibrant downtown, ample open spaces, excellent schools, and amenities that rival those of major cities. To learn more about the region and how La Junta Economic Development can assist your business during your upcoming move, contact us today. Give us a call at (719) 384-6965 or Contact Us via email.