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How To Help Employees Through An Office Relocation

Monday, March 7th, 2016 Published By: Cynthia Nieb 0 Comments

There are a ton of positives which can come from moving your business or office. Relocation creates new opportunities and optimism. Moving your office can also reinvigorate your business and bring increased productivity. However, office relocation can be a stressful time for your employees. Your staff is faced with the anxiety that comes from moving to an unfamiliar environment. Employees may also worry about what it could mean to them and their families. If not handled correctly from a management perspective, the office relocation can leave employees feeling discouraged or unmotivated. To make your office relocation as smooth as possible, here are some things to keep in mind, especially during the planning stage.

Develop a plan for employees

Keeping your employees in the loop about your office relocation from the start will help ease their anxieties and stress. Let them know about the move as soon as possible, particularly to keep hear-say to a minimum. Develop an employee relocation communication plan that defines key issues such as how and when you are going to tell employees. Let them know the timing of the move, the new location, and why your business is relocating. Also, let employees know what their roles in the office relocation might be.

Create ongoing, open discussion

One-and-done communication about the office relocation isn’t going to be enough. Your communication strategy needs to incorporate ongoing dialogue, and you must decide what are the best methods of communications to accomplish this. You may want to set up space in your office that is all about the relocation, whether it’s announcements, frequently asked questions, or updates.

Keep in mind that office relocation could impact your staff’s commute to work, their travel time, and costs. Use your employee database to make a list of which employees might be commuting the furthest. Hold regular meetings with your employees to keep them in the loop and not worried about what the move is going to mean for them. These meetings gives employees time to decide if they would rather seek other employment with a shorter commute.

Involve your staff

The importance of consistent, ongoing communication with your staff prior to the office relocation has already been stressed. However, involving your staff can also mean letting them tour the new office, especially when the design has been built out and is nearing completion.

Keep the business running

Once you have relocated to your new location, you will want to maintain business continuity. Make sure your phones and IT systems work right from the first day. This kind of seamless transition into a new office is far less stressful for everyone involved. Your employees want to carry on business as usual the minute they step into their new workplace.

La Junta Economic Development (LJED) supports businesses that are expanding or relocating to the greater Southeastern Colorado area. The community boasts a revitalized and vibrant downtown, ample open spaces, excellent schools, and amenities that rival those of major cities. To learn more about the region and how La Junta Economic Development can assist your office relocation, contact us today. Give us a call at (719) 384-6965 or Contact Us via email.

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